Workstream live ops · WS4 of 7
WS4 · Legal & Corporate Structure · live ops.
Lead: TBA · fractional counsel ·
Provider: CoSai ·
Current state: Scoped ·
Health: Amber
As of 17 June 2026 ·
Reported by Carla Oliver (WS4 Lead)
1 · Done · Doing · Next
The fortnight rhythm. Refreshed by the WS Lead each Steerco. This is the artefact Steerco reads to know what
happened, what's happening, and what's next — without having to read the whole backlog.
Done · last fortnight
Counsel shortlist of 3 firms compiled (D102 pending SC#1 approval)
- Three firms shortlisted: Pine Lawyers (incumbent for the three signed agreements), Maddocks (mid-tier with strong fintech practice), and a sole-trader specialist counsel
- Pricing letters received from all three
- Reference checks completed on Pine and Maddocks
Doing · this fortnight
Preparing counsel recommendation for SC#1 sign-off
- Comparative matrix being drafted: cost / fintech depth / responsiveness / partner availability
- Preferred recommendation: Pine Lawyers continues as counsel of record (incumbency + already have the three signed agreements)
Next · upcoming fortnight
Counsel engaged + T&Cs drafted + privacy register established
- WS4-B001 — Engage chosen counsel · target SC#3 (6 Jul). Transitions WS4 from Scoped → Built
- WS4-B002 — Standard SaaS T&Cs drafted · target SC#4
- WS4-B003 — Privacy register · target SC#4
- WS4-B004 — Cyber + PI insurance bound · target SC#4
Health · Amber
Amber for the entire workstream until counsel is engaged. Longest lead-time item in Phase 1. Mitigation: pre-engagement reference checks done so SC#1 sign-off → engagement letter signed within 5 working days.
2 · This week · Mon 22 June → Sun 28 June
The Mon-Sun sprint. Items pulled from the backlog into active work for this 7-day window.
No items in sprint this week for WS4.
No sprint items for WS4 in the week of Mon 22 June.
3 · Backlog · 4 items
Everything on the runway for WS4, grouped by status. Each item has an owner, an effort estimate, a target Steerco,
and an acceptance test (the single sentence that defines "done").
Next up
1 item
WS4-B001
P0
Partner
Next up
Engage fractional counsel from approved shortlist
Per Steerco #1 decision D102. Engage one of the three shortlisted counsel candidates. Counsel signs the engagement letter and starts work.
Owner Carla Oliver
Effort 2d
Raised 8 June
Target SC#3 (6 July)
Acceptance test
Signed counsel engagement letter on file + counsel listed in /legal as on-record.
Backlog
3 items
WS4-B002
P0
Governance
Backlog
Standard SaaS T&Cs drafted
Counsel drafts standard SaaS T&Cs for Flip 360 platform. Required before any external user can transact on the platform.
Owner Fractional counsel + Carla
Effort 5d
Raised 8 June
Target SC#4 (20 July)
Acceptance test
T&Cs published on /legal/terms + click-wrap acceptance wired on /app signup.
WS4-B003
P0
Governance
Backlog
Privacy register established (data inventory + retention policy)
Counsel establishes the privacy register: every PII field captured, lawful basis, retention period, deletion mechanism. Required for APP compliance.
Owner Fractional counsel
Effort 4d
Raised 8 June
Target SC#4 (20 July)
Acceptance test
Privacy register published on /legal/privacy-register + DSR mechanism wired at /api/dsr.
WS4-B004
P1
Governance
Backlog
Cyber + PI insurance bound
Bind cyber-liability and professional-indemnity insurance for Phase 1 operating window. Counsel reviews policy wording before binding.
Owner Carla Oliver
Effort 3d
Raised 8 June
Target SC#4 (20 July)
Acceptance test
Certificate of currency on file for both policies + summary on /legal/insurance.
4 · RAID · WS4 open items
Open Risks, Assumptions, Issues, Dependencies attributed to WS4. Closed items hidden — see
the full RAID register filtered to WS4.
| ID | Type | Severity | Title | Owner |
|---|
| R001 |
Risk |
Amber |
Fractional counsel engagement timing — must land by Steerco #3
Three candidates engaged early; recommendation tabled at Steerco #2 |
Carla (PMO) |
5 · Steerco decisions referencing WS4
Approve fractional counsel shortlist of 3 firms
WS4 cannot advance to Built without counsel engagement; longest lead-time of any Phase 1 milestone
6 · Quick links
